Call for Applications
Administrative Assistant
Workplace
Hanoi, Vietnam
Duration
5 Years (2025 to 2030)
Project Description
SOCODEVI, in collaboration with Développement international Desjardins (DID), is currently preparing to implement the BLOOM project (2025–2030), Biodiversity and Livelihood Opportunities for Ethnic Minority Women in Ha Giang and Dak Lak provinces, with funding from Global Affairs Canada.
General Mandate
Under the supervision of the Country Director and the Head of Administration and Finance, the Administrative Assistant will support the efficient daily operations of the project by ensuring smooth administrative processes. The role includes handling documentation, organizing meetings, assisting in financial tracking, and ensuring compliance with administrative policies. The Administrative Assistant will also provide logistical support to project teams and liaise with partners as needed.
- Support administrative coordination of project activities.
- Work closely with project team members and assist in daily operational needs.
Specific Mandates
- Provide administrative support for the implementation of project activities, including document preparation and filing.
- Ensure the accurate and timely organization of administrative and logistical procedures.
- Maintain updated records of contracts, agreements, and administrative correspondences.
- Assist in drafting contracts for project personnel, consultants, and service providers.
- Support human resource management by tracking employee timesheets, leave requests, and other administrative records.
- Organize and coordinate meetings, workshops, and training sessions, including venue bookings and logistical arrangements.
- Assist in procurement processes by maintaining inventory records and monitoring office supplies.
- Monitors and manages petty cash funds, ensuring accurate reporting and proper usage.
- Ensure compliance with national administrative regulations and donor requirements.
- Support the preparation of reports and presentations as required.
- Maintain confidentiality of sensitive project and personnel information.
Professional Requirements Required Education:
- University degree in administration, business management, or a related field.
- Strong proficiency in IT tools and software
- Strong knowledge of national legislation (taxation, human resources, etc.).
- Excellent communication and writing skills in English.
Years of Experience:
- Minimum of 5 years of relevant experience in administrative support, office management, or similar roles.
- Experience working in non-profit organizations, international cooperation, or development projects is an asset.
Working Conditions
- Work Schedule: Monday to Friday, with potential evening and weekend work as required.
- Contract Type: Full-time Employment Contract
- Workplace: Hanoi with occasional travel to Ha Giang and Dak Lak
- Availability: As soon as possible.
At SOCODEVI, we believe in promoting gender equality and fostering an inclusive world. This commitment extends both to the communities impacted by our projects and to our team members. We strive to maintain a respectful, healthy, and safe work environment for all. As a responsible and equitable organization, we encourage women, ethnic minorities, and individuals with disabilities to apply.
To Apply:
Please send a 1-page cover letter and maximum 3 page curriculum vitae by 5pm April 30, 2025, to the following email address: [email protected] with the subject heading: YOUR NAME + Administrative Assistant